Check and make sure that each paragraph ends with a paragraph symbol and not two or three soft carriage returns.

You may need to reapply your custom styles to the paragraph and caption. Is there a paragraph symbol there, or does it look like a left-pointing arrow ? If it looks like an arrow, delete the arrow, then press Enter to create a hard carriage return. Now look at end of the paragraph that keeps changing to the custom caption style. If you used a soft carriage return (pressed Shift+Enter) at the end of a paragraph of Normal styled text, then formatted the next sentence as a caption, the whole paragraph will pick up the custom caption style. In Microsoft Word, the formatting data is contained in hidden text markers at the end of each paragraph. (If the deleted images still reappear and you are working with Master and Sub documents, delete one of the images in both documents and see if that stops the problem.) Stopping text from unexpectedly reformatting Now test and see if that stops the captions from updating and images from reappearing when you print the document or convert to PDF. Select the Display tab.Under Printing Options, deselect Update fields before printing and also deselect Update linked data before printing. In Microsoft Word 2010, click the File tab, then select Options. Click the Office Button, then Word Options.When you print, Word is updating the link.Verify that caption fields and linked objects are not updating each time you print. Even though you deleted the image, there may still be some sort of reference to it inside your document. Additionally, I think the images that reappear may be linked images. Word is automatically updating the fields when you print. Stopping caption fields and images from updating That won’t fix the problem, but if you are using some other view, it may be why everything looks fine on screen then messed up in Print Preview. In the Document Views group, make sure Print Layout is selected.

You want what you see on screen to be the same as what prints, so make sure you work in print layout view. (You didn’t mention which version of Word you are using, so I’m assuming you are using Microsoft Word 2007 or 2010.) Using print layout view I’ll try to help without seeing the actual document. Jump to my discussion with Craig.ĪNSWER: It sounds like several unrelated problems are happening at the same time. Update: I found a solution for another reader who was experiencing similar caption problems.

Manually making and saving changes to the document does not help as the problem reoccurs each time I print or export it. I have tried saving the file as a pdf to avoid the issue but the same problem occurs. I believe it has something to do with the captions as the problem also occurs when caption fields are updated.

Microsoft word 2010 formatting issues